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HVMS: Hospital and Veterinary Management System


Software Designed Exclusively For Veterinary Hospitals and Clinics

HVMS veterinary practice management software combines the required functionality of PIMS with advanced functionality that creates a superior platform technology for veterinarians. Utilizing the latest technologies, HVMS is by far the most advanced practice management platform on the market. Don’t let marketing campaigns fool you – take the time to understand your specific requirements and ask the hard questions. Transitioning from one practice management software to another is a painful and time consuming ordeal. Anyone who tells you otherwise is fabricating the truth. The only way a transition can be simple is if you install a CD and WYSIWYG “What You See Is What You Get”. That may be easy, but is it what you want or need? Most veterinary practice management software comes on a CD for install and you have little or no configuration options.

HVMS Capabilities

The software was designed to be flexible, configurable and adaptable for every aspect of veterinary practice. It has the ability to run anything from a single clinic to a multi-State/Country hospital conglomeration from one database. HVMS environment allows for:
  • Multi practice (ability to run separate businesses from one combined medical database)
  • Multiple Profit Centres
  • Multiple Cost Centers
  • Multiple Locations
  • Multiple Inventory Locations (Pharmacy, Cabinets, Vehicles, etc.)
  • Multi-Discipline and cross discipline environments
  • Multi-Currency capabilities
  • Financials for independent business units and aggregate financial reporting

HVMS Integrated Platform

The software was designed to be flexible, configurable and adaptable for every aspect of veterinary practice. It has the ability to run anything from a single clinic to a multi-State/Country hospital conglomeration from one database. HVMS environment allows for:

Invoicing Capture

With HVMS, invoices are automatically being built in the background during all treatments and procedures - ensuring all services and medications are properly billed to customers. Industry stats estimate that up to 20% of veterinarian professional services are not billed accurately. Eliminate this problem in your practice by using HVMS - increasing your net revenue, profitability and ROI.
  • One-step billing can occur off of Worksheets, Treatment plans and a variety of other areas. (Medical Record Recording, Inventory Extraction, and Billing occurring in one single “click”).
  • HVMS customers immediately see a reduction in lost billings
  • Assign billings to the proper profit centers and departments as well as truly separate out professional services vs. drugs and materials
  • A large variety of “styles” for generating invoices. HVMS supports anything from high detail to largely combined codes, however in the background is always tracking and reporting things at a micro level.
  • Completely integrated to HVMS reporting, and seamlessly streamlined with practice accounting

Implement HVMS today and increase your revenues by insuring your practice isn't missing out on billing revenue!

Increase Your Profits with Profitability Accounting

HVMS brings a completely fresh approach to the industry, enabling veterinary hospitals and practices to move away from "gross based" accounting and operations, to a more appropriate focus on the actual profitability of procedures and medications.
  • HVMS clients see 5% to 20% profitability increases, and 5% to 10% gross billing ROI increases within a short period of time
  • Provides an entire suite of reports that allow you to better and more efficiently manage your practice, increasing profits and reducing costs
  • Intelligently handles discounting, inventory returns and credits
  • Fully supports multiple practice entities, business centers, and regional locations to help implement unique costing, pricing, commission styles and reporting
  • Generate detailed delinquency reports for the practice and for commissioned doctors
  • Provide detailed financial reports each month for your partners and associates
  • Easily handles changes and corrections to patient ownership
  • Accounts receivable data can be downloaded into QuickBooks or other common accounting packages

Scheduling Flexibility

HVMS Scheduler manages and organizes the daily practice worklist by managing and displaying appointments and tasks by doctor, by locations, by boarding facilities, or even by trainers.
  • Users can schedule items as appointments, meetings, events; and set reminders for these items
  • Book specific medical equipment along with appointments, and with the HVMS Imaging solution, drive worklists to your modalities
  • HVMS includes a built-in instant messaging system that allows users on the network to share information
  • With customized end-user color coding, users always know at a glance what's going on with the practice
  • Manage your business with speed and efficiency, saving you time and making your job easier!

Inventory = Money

Astute managers of a veterinary hospital or practice understand the importance of a solid inventory and costing system to their ability to analyze and manage their business. The HVMS Inventory Control System has been developed with this in mind.
  • HVMS clients usually experience reduced inventory costs after implementation due to accurate tracking capabilities
  • Complete support for container sizes, brands, bar-codes, suppliers and purchase orders
  • Drugs and other items automatically removed from inventory when used in procedures
  • Configurable for multiple practices
  • HVMS is the first product in the veterinary market to take a user-friendly inventory control system to an exceptional level of reliability and auditing ability

Medical Records - Facility Manager and Whiteboard

HVMS Worksheet Designers allows practices to build completely customized single-click exams, admittance forms, discharge sheets and more that are veterinarian specific. This allows for automatic generation of medical records histories, invoices and inventory transactions - dramatically improving the efficiencies of a practice.
  • Quickly access detailed patient history and files during exams and procedures
  • Automatically generate your invoices in the background during exams and procedures - reducing potential lost billing revenue
  • Easily move your practice towards a truly paperless, eco-friendly operation
  • Centralize access to all your medical records with DICOM/PACS and Lab Integrations. HVMS is also continuing to expand its 2 way PACS/LAB communication abilities, for reduced dual entry! Please view our integrations section for further information.

Field Billing – Fast Data Entry Required

The HVMS field billing module was designed with speed and ease of entry in mind. If a veterinarian can walk up and down shed row without a point and click system, it CAN work.
  • Point and click functionality for your most common treatments and professional services
    • Pre-set products and quantities (optional) for single click accurate dosages.
  • Totally configurable charge sheets for products/services. Have any number of specific sheets (i.e. Racetrack/Reproduction/General Field Billing), with their own customized interfaces, even allow doctors to have personalized quick sheets.
  • Create medical record, extract inventory, add charge to invoice in that one single click.

Email Efficiency

How much money can your practice save by emailing treatment reports and client statements at time of service? Email to clients is a simple concept and a money maker.
  • Email treatment reports and follow up care at time of service
  • Emails statements and invoices rather than mail - a huge cost savings
  • Enhance client communications and marketing capabilities

 Free HVMS Demo


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